University of North Dakota Athletics

Forms

Athletics Deposit Form (Effective: 11/01/14)
Description: Form to be completed by the coach/staff member depositing mone

Coaches Fundraising Form (Effective: 11/01/14)
Description: Team fundraising plans

Game Management Payment Form (Effective: 11/01/14)
Description: Athletic event description of job duties for payment

Invoice for Service (Effective: 11/01/14)
Description: For payment to an individual or group for services provided to the Athletic Department (non-Athletics employees)

Missing Receipt/Invoice Form (Effective: 11/01/14)
Description: To be completed when a receipt or invoice was missplaced or not given 

Personal Expense Claim (Effective: 11/01/14)
Description: To be completed when a meal or item reimbursement is needed

Personal Reimbursement Form (Effective: 11/01/14)
Description: To be completed for a general reimbursement

Program Sales Report Form (Effective: 11/01/14)
Description: To be completed after a Program Sales event

Trademarks Use Standing Approval Form (Effective: 11/01/14)
Description: To be completed for all UND logo items purchased with University funds

Travel Expense Voucher (Effective: 11/01/14)
Description: To be completed when reimbursing for UND travel expenses

W-8 Individuals (Effective: 11/01/14)
Description: For any payment to a Canadian citizen

W-8 Entities (Effective: 11/01/14)
Description: For any payment to a Canadian entity

W-9 (Effective: 11/01/14)
Description: For any U.S. citizen or entity taxpayer identification form 
 

FAQs

Who can sign agreements, contracts, or quotations for departments?

After legal review, agreements, contracts or quotations can be signed by an individual of the University who has signing authority, typically a Vice president or authorized Purchasing personnel. 

Who can have an online store?

All online stores must be approved by the Assistant Athletic Director for Marketing/Licensing prior to implementation.

Can we buy and sell clothing to parents?

No, the University of North Dakota Bookstore is the sole provider for UND apparel. (Ask david)

What are the meal per diem rates?

In-state rates: $35.00
Out-of-state rates: $45.00

What are the times for the meal per diem breakdowns (B, L, D)?

Breakfast: 7:00 AM
Lunch: 12:00 PM
Dinner: 6:00 PM

Is a personal expense reimbursement going to be included on my paycheck?

No, a seperate payment will be processed by a check or direct deposit.

What happens if the vendor does not provide an itemized or proof of payment receipt?

All efforts should be made to contact the vendor to receive all proper documentation. If all efforts are exhausted, a Certificate of Missing Receipt form can be submitted.

Will a credit card authorization receipt be acceptable as proper documentation?

No, all receipts must include itemization and proof of payment to be an acceptable form of documentation.

How can I pay for team meals under the NCAA approved unlimited meal guidelines?

Your options to pay for team meals under NCAA guidelines are personal reimbursement, direct bill from the vendor, or charge the team trip credit card per Accounting Services Department approval issued 11/12/14.
 

Information

Moving Expense Information (Effective: 11/01/14)
General information regarding moving expenses for coaches and staff members

Vehicle Rental Information Pocket Guidelines (Effective: 11/01/14)

Vehicle Rental Information (Effective: 11/01/14)